How The Armorial of the Bee collects, uses and protects your personal data
Last updated: 1 August 2026
The Armorial of the Bee is an international heraldic association. For the purposes of data protection law, the data controller is:
Jean-Eudes Pierra, Founder & President of The Armorial of the Bee
Contact: armorialofthebee@outlook.fr
The association has not appointed a Data Protection Officer (DPO), as this is not a legal requirement for an organisation of this size. All requests regarding personal data should be sent to the contact address above.
| When | Data collected |
|---|---|
| Membership application (membership.html) | First name, last name, email address, country, postal address, date of birth, membership plan chosen, Instagram/Facebook handles (optional), coat of arms image (optional), notes on heraldic interest (optional) |
| Contact form (index.html) | Name, email address, subject, message |
| Board of Directors console access (admin.html) | Email address and encrypted password of Board members, for authentication purposes only |
We only ask for the information needed to process your application or your request. Fields marked optional may be left blank.
| Purpose | Legal basis |
|---|---|
| Processing membership applications and managing the membership register | Performance of a contract (Art. 6.1.b GDPR) — necessary to consider and administer your membership |
| Publishing approved members on the public Wall of Fellows and the Index Armorium (name, country, coat of arms, grade) | Consent, given when submitting the application (Art. 6.1.a GDPR) — you may withdraw it at any time |
| Responding to messages sent through the contact form | Legitimate interest in answering enquiries addressed to the association (Art. 6.1.f GDPR) |
| Securing the Board of Directors' administration console | Legitimate interest in protecting the association's data and operations (Art. 6.1.f GDPR) |
We do not sell or rent your personal data. It is shared only with the service providers (data processors) that operate the technical infrastructure of this website:
| Service provider | Role |
|---|---|
| Netlify | Website hosting |
| Supabase | Database hosting — stores membership, application and Index Armorium records |
| Formspree | Processes contact form and application-notification submissions |
| EmailJS | Sends acknowledgement and approval emails to applicants |
| Google Fonts | Loads the typefaces used on this site (technical request only, no tracking) |
| PayPal | Processes membership dues payments — PayPal acts as an independent data controller for payment data |
Some of these providers may process data outside the European Economic Area (in particular in the United States). Where this is the case, they rely on recognised transfer safeguards such as the EU–US Data Privacy Framework or Standard Contractual Clauses.
These retention periods are indicative and may be adjusted; the association reviews them periodically.
Under the GDPR, you have the right to:
To exercise any of these rights, write to armorialofthebee@outlook.fr. We will respond within one month.
You also have the right to lodge a complaint with the French data protection authority: Commission Nationale de l'Informatique et des Libertés (CNIL), 3 Place de Fontenoy, 75007 Paris, France — www.cnil.fr.
This website does not use analytics or advertising cookies. The only third-party request made automatically by your browser is to Google Fonts, to load the site's typefaces; this is a standard technical request and does not involve tracking.
We may update this policy from time to time, for example if we start using a new service or change how data is processed. The "last updated" date at the top of this page will always reflect the latest revision.
For any question about this policy or about how your data is handled, contact Jean-Eudes Pierra, President, at armorialofthebee@outlook.fr.
